Get every volunteer scheduled, reminded, and ready.
BreezeRoster runs your whole volunteer operation — collect availability over SMS, auto-build conflict-free rosters from plain-English rules, fill last-minute gaps, send reminders, and answer questions with an AI trained on your own materials. No app. No logins. No group-text chaos.
14-day free trial · no credit card · unlimited volunteers
Sunday Service
Sun, Jul 12 · 9:00 AM
- Zero logins
- volunteers just tap a text
- Minutes, not hours
- to build a full roster
- Unlimited volunteers
- on every plan, always
Meets your volunteers on the channels they already use
The all-in-one platform
From first hello to “see you Sunday”
Everything it takes to plan the schedule, rally your team, and get everyone prepared — in one place.
AI-assisted scheduling
Your whole schedule, auto-built in seconds.
Once availability is in, BreezeRoster builds the entire roster for you. It weighs every volunteer's availability and eligibility, applies the rules you've set, and balances a fair rotation — then fills each role with the right person. You get a complete, conflict-free draft in seconds. Review, tweak, and publish.
- Every role auto-filled from the availability you collected
- Your rules applied automatically — coverage, exclusions, frequency caps
- Fair rotation balanced across the last 60 days of serving
- Conflicts & gaps flagged before you publish
Sunday Service
Sun, Jul 12 · 9:00 AM
Jordan Lee
Audio
Priya Nair
Camera
Marcus Bell
Camera
Sarah Kim
ProPresenter
Availability & coverage
Turn a weekend of texting into a few taps.
BreezeRoster texts each volunteer a magic link — one tap sets their availability, no app or password. It chases non-responders for you, auto-builds the draft when the deadline hits, and notifies everyone the moment you publish. Someone drops out? Flag the spot and every qualified volunteer gets a claim link — first to tap gets it, instantly assigned.
- Magic links — volunteers never create an account
- Automatic follow-ups until everyone responds
- First-come coverage claims fill gaps in minutes
- STOP / HELP compliance handled for you
Grace Media
Hi Marcus! 👋 We need your availability for upcoming services. Tap to set it:Coverage needed
A Camera spot for Sun 7/12 just opened. First to claim serves:Reply STOP to opt out · no app, no login
AI knowledge portal
An AI trainer your volunteers can just text.
Upload your handbooks, PDFs, Google Docs, and training videos. Volunteers open a branded assistant — identified by phone, no login — and ask anything. Answers come straight from your team's own materials, with citations that jump to the exact page or video moment. Not covered yet? It gives clearly-labeled general guidance instead of a dead end.
- Answers grounded in your materials, with sources
- Citations link to the exact page or video timestamp
- PDF, Word, Google Docs & video — up to 20MB each
- Your own assistant name, welcome & logo
Grace Guide
Ask me anything about serving
Sources
Volunteer onboarding
Get new volunteers ready before their first shift.
Share one link — or send it straight from the roster. New volunteers verify with their phone (no login) and walk through exactly what their role needs: welcome notes, training videos, documents, and links. Required steps are marked, progress is tracked, and you can see at a glance who's all set.
- Role-specific steps: videos, documents, links & notes
- No login — volunteers just verify their phone
- Required vs optional, with a live progress bar
- Send a link from the roster or share one team-wide
Welcome, Marcus 👋
A few things to get you ready to serve.
- Watch: Camera basics
- Read: Volunteer handbook
- Confirm your call timeRequired
And there's more
Built for the way your team actually runs
Worship sets, checklists, reminders, check-in, coordination — the real-world details, handled.
Worship songs & AI arrangements
Build a song library with keys and tempo, plan each service's set, and let AI draft accurate, display-ready lyrics. Assign an arranger, notify them by text, and project the finished set to the booth.
Volunteer check-in
Post a QR code at the door or on a kiosk. Volunteers scan and check in from their phone the moment they arrive, and you watch attendance fill in live — with manual check-in and undo for anyone who needs it.
Pre-service checklists
Give each role a timed checklist — watch the orientation video, test your mic, arrive by call time. Volunteers check off with no login, and you get a live completion grid.
Automated reminders
Set reminder rules per event — “3 days before,” “morning of” — over SMS, email, or GroupMe, targeted by role or person. Admins get a delivery report after every send.
One-off broadcasts
Something come up? Fire off a one-off text or email to your whole team, a single role, or a few hand-picked people — personalized with each volunteer's name — and keep a history of everything you've sent.
Branded message signatures
Sign every text and email with your ministry's name. Set a team default and override it per message, so volunteers always know exactly who's reaching out.
Doodle-style coordinations
Need to find a time or take a vote? Send date polls, RSVPs, and surveys over SMS to volunteers or outside guests. BreezeRoster nudges only the people who haven't replied, then finalizes and notifies.
Recurring events on autopilot
Define a service once with real calendar recurrence and BreezeRoster rolls next period's schedule, slots, and outreach forward automatically — the roster keeps moving without you.
Multiple teams, scoped roles
Run every department under one roof. Team leads see only their team; the owner sees everything. One shared volunteer pool, with per-person skill tiers.
Category leads
Hand a single area — say Camera or Hospitality — to a category lead who manages just their own people and leaves event follow-up notes, without full admin access.
CSV roster import
Bring your whole roster in from a spreadsheet in minutes — eligible roles, skill tiers, and SMS opt-in captured up front, with duplicate checks before anything is created.
See what volunteers ask
Every portal question is logged, so you learn where your team gets stuck — and can turn the gaps into better training materials over time.
Whoever shows up to serve, BreezeRoster keeps them organized
From Sunday production crews to hospitality teams — if it runs on volunteers and recurring shifts, it fits.
Simple by design
Up and running this week
Step 01
Set up your team
Import your roster, define roles, and write your scheduling rules in plain English.
Step 02
Collect availability
BreezeRoster texts everyone a magic link. One tap, no login — and it chases stragglers for you.
Step 03
Auto-build & publish
Get a conflict-aware draft that respects your rules. Tweak it, publish, and everyone's notified instantly.
Step 04
Keep everyone ready
Reminders, checklists, coverage, and the AI trainer keep volunteers prepared right up to call time.
Simple, honest pricing
One plan. Every feature.
No per-volunteer fees, no feature gates, no surprises. Grow to as many teams as you need.
BreezeRoster
Includes your first team & unlimited volunteers
Add more teams for just $5/mo each
- AI-assisted scheduling & auto-built rosters
- SMS, email & GroupMe outreach (STOP/HELP compliant)
- Availability magic links & coverage claims
- Guided volunteer onboarding
- Volunteer QR check-in & live attendance
- Reminders, checklists & event automation
- Worship songs & AI arrangements
- AI knowledge portal for your volunteers
- Doodle-style coordinations & one-off broadcasts
- Unlimited volunteers, always
14 days free · no credit card required · cancel anytime
Give your volunteers a breeze — and your weekends back
Set up your first team in minutes. Collect availability, build a schedule, and send your first reminders today.